Mileage Log Sheet Templates
A Mileage Log Sheet is a record of the distance one has traveled showing the mileage you have used. It is mostly used in corporate companies that provide their employees with vehicles to move around for business purpose and also it can be used by racing athletes to show the mileage they use on a single race. The Mileage Log Sheet is basically used to keep track of the distance traveled and the mileage used. It is important to companies so as to keep track of their employees to avoid misuse of the company cars. This log sheet makes sure that the employees will not use the car for person use other than work related purpose. Keeping all mileage records manually can be difficult and inaccurate since you can forget some details. This article will discuss the key elements of preparing Mileage Log Sheet.
The Mileage Log Sheet will contain the employee information such as employee ID, name, contact information, job title and work department. This information is important so you are able to tell which employee who was assigned a particular company vehicle and also you are able to identify who misuses the vehicle they are assigned to. The Mileage Log Sheet should also have the vehicle registration number. This is equally important because again you can tell the employee using that particular car and also to avoid confusion of assigning same car to more than one employee. This will bring comfort in work which can be a drag when the employee wants to start working and the vehicle they are supposed to use is assigned to a different employee.
The Mileage Log Sheet should also have the dates that the car will be used. For example if an employee is supposed to use the car from 5th to 10th of a particular month, then you should indicate that the car will be used within that time period. This is important to keep track of the days so that when the employee delays to return the car you can contact them and find out if there is any problem. The Log Sheets also will contain information about the destinations and starting place. This will show the records of the areas where the car has traveled and the starting place is where the car started initially. Let’s say if the employee will pick the car at the office that becomes the starting place and then later they will go to the destinations.
Lastly and the most important is the mileage record. This will show the mileage at the starting place and the end mile. This is important to calculate the mileage used by subtracting the start mile from the end mile to get the mileage used. It is also important that you indicate on the Mileage Log Sheet the purpose of travelling; for example if the employee was travelling for a meeting then you can add they traveled for meeting purpose. This will curb the use of company cars to run personal errands.
Free Mileage Log Sheet Templates
Here are previews and download links for these Mileage Log Sheet Templates.