Kanban Cards Templates
Introduction to kanban cards:
Kanban system originated in Japan almost 60 years ago and at that time, it was an innovative system to help Toyota improve their production and bring efficiency and effectiveness into the manufacturing process. So many years have passed but this system as proved its reliability and these days, there is almost no industry or organization that can’t implement kanban card system for improved and enhanced workflow and manufacturing. If we define kanban card system in simple words; it’s a process of creating a separate kanban card for each assignment and putting it on the kanban board. This card then moves from to-do section of the board via in-progress section and arrives at the last section of completion when finished.
Fundamentals of effective kanban system:
- Customer needs to withdraw products or items in the exact manner specified by the kanban system
- Manufacturer needs to produce goods in the exact sequence and quantity specified by the kanban system
- Without kanban system, not a single item is moved downstream
- With each item when moving downstream or upstream, a kanban card should be attached
- Defective goods and excessive quantities are never sent downstream
- In order to reveal problems and decrease inventory, number of kanban cards is lowered gradually
Modern trends of kanban cards:
- Envision the workflow:
In order to understand and get the full potential of kanban system, first you need to visualize the workflow or production process already implemented in your company. Basic rule here is that when you see the assignment or order, total number of orders, duration to complete each assignment, customer or client who placed the order and procedure of completion of each order, it’s easier for you to see which areas can be improved and where more or less manpower should be applied. Because kanban cards are always put on kanban board, each team member can see these cards and understand progress of each assignment from morning to evening.
- Keep WIP at minimum:
It is a common understand that when it comes to production or manufacturing, keeping the work in progress to the minimum is the key to success. The manufacturing units that are in leading positions around the world have implemented this idea to keeping minimum assignments in progress at any given moment. Not only that this helps team members focus on fewer assignments and work towards successful completion of each assignment but when applied within kanban system, it helps managing the kanban board and that benefits the team members to quickly see each ongoing assignment.
- Manage workflow:
Because each part of a process is written on the kanban board, this system helps team members and supervisors troubleshoot delays and hurdles quickly and manage their work around these problems to keep production steady and ongoing. Delay is never a good thing especially when we talk about production and manufacturing where each step depends on the completion of the previous task and if there is a delay, entire production line stops.
- Make understandable policies:
Entire production or manufacturing system when working with kanban system is supervised by the team members and this helps them understand the crucial information about the process and each part of the production line. Not only that they can evaluate different parts of the production line and give suggestions but by looking at the kanban board every day, they can better understand how things should run and how to manage delays if there is any problem.
- Feedback implementation:
Kanban system was developed decades ago and it’s still one of the best and most useful production systems in the world just because it allows small changes. If there is no room for improvement in any system, sooner or later it’s bound to fail but that’s not the case with kanban system. This is why when this system is implemented, all team members gather in front of the kanban board each morning and discuss how yesterday went and if there is anything they want to suggest or change.
- Coordinate for improvement:
As discussed above that kanban system appreciates small changes and amendments, with the help of this system, it’s easy to implement a small change and check for improvements. Testing of multiple solutions is also possible with kanban card system.