Hourly Schedule Planning Templates
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HOURLY SCHEDULE PLANNING & COMMON PRACTICES
Introduction to Hourly Schedule Planning:
These days when everything is moving so fast and things change quickly, we often end up in the situation where we want to perform better and complete more tasks on daily basis but we just don’t find time to do it. At the end of each day, there are a few tasks and assignments that go unfinished and we end up postponing them on the next day. If we evaluate the routine of a common working person, we realize that the problem is not having enough time but issue is with time management.
People with better management skills and additional tools to help them cover more assignments within given timeframe seem to cover all of their tasks very quickly. With the help of an hourly schedule planner, you can also increase your productivity and efficiency and manage to complete more tasks and assignments within given timeframe.
Importance of Hourly Schedule Planning:
Not finding enough time to complete all important tasks and chores is one thing but mismanagement of time and wasting important office or home hours is something that you should worry about. An hourly schedule planner has lot of potential to offer and there are added benefits of completing more tasks in shorter time without the possibility of forgetting or ignoring an important task. When you try to remember all of the important assignments by heart, it’s possible that sooner or later you will forget an important task or simply give priority to less important assignment.
With the hourly schedule planner, you can easily overcome these issues and problems. An hourly schedule planner lets you put all of the important tasks and chores on a table and then you can see how much time each task should take and when working, you can try to finish that task within given time period. Another important aspect of hourly schedule planner is that it allows you to prioritize your tasks on daily and even hourly basis. You can easily put more important tasks before less important assignments.
One of the most important benefits of using a customized hourly schedule planner is that each evening or at night, you can put the important tasks on the planner and in the next morning, you can just take a look at it and evaluate how your day will go and what important tasks you must complete today. Beauty of an hourly schedule planner is that it doesn’t matter if you work full time or you are a stay-at-home mother because this planner can be used for work related assignments i.e. conferences, meetings, seminars and house chores i.e. cleaning basement, going for grocery shopping and picking up dry cleaning.
Common Practices of Hourly Schedule Planning:
Define the Use of the Hourly Planner:
Although you can use the same hourly planner for work and personal purposes but its better if you first define the use of this planner. The thing is that a work planner looks slightly different than a personal hourly planner and then there is the hybrid planner that allows you to put work assignments and house chores on the same list.
Divide Your Typical Day into Hours:
Here you need to divide your typical day into hours starting when you get up in the morning and ending when you typically go to bed. The key feature of this planner is to optimize your entire day not only the time that you spend in the office. This means start the routine with the time when you get up i.e. 6am or 7am and then put each hour in a separate row in the table. This will end with the hour when you finally go to bed i.e. 9pm or 10pm at night.
List Each Important Assignment:
Once the entire day is divided into hours, you can start putting important assignments in front of each hourly interval. For instance from 6am to 7am, you can put exercise and yoga. Then from 7am to 8am you can put getting ready for office and having breakfast. This way you can put all tasks, chores and assignments in front of each hour.
Prioritize the Tasks:
Next thing is to give priority to the tasks that you put on the planner. Typically when we have bunch of tasks and chores, not all of them are equally important. For instance, going for a medical checkup is more important than picking up dry cleaning from the Laundromat or having a conference call with a customer is more important than organizing your office desk.
Manage Block Time:
Many people make the mistake of not including block time in their hourly schedule and end up with unfinished tasks at the end of the day. Keep in mind that even if you use an hourly schedule planner, there are small intervals of time that you use to drink coffee, go to bath room, have a conversation with a coworker and answer phone call or reply to an email. These irrelevant tasks and routines should be added in the hourly schedule planner.
Editable Hourly Schedule Planning Templates
Download these Free Hourly Schedule Planning Templates to assist you in preparing your own Hourly Schedule Planning.
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